Copy Certification by Document Custodian - California

California · Fillable PDF · Free

Certify a copy of a diploma or document, ready for apostille. The receiving authority accepts a sworn copy statement by the person who keeps the original. The custodian certifies the copy; the notary notarizes the custodian's oath, rather than certifying the copy itself.

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Who this form is for

  • Document custodians whose receiving authority accepts a sworn statement about a copy.
  • People preparing copies of diplomas, transcripts or personal documents for use abroad.
  • Clients arranging notarization and, where required and eligible, a California apostille.

What you'll need

  • The receiving authority's requirements, including whether a custodian statement is acceptable.
  • The original document and a clear, complete copy of every relevant page, including printed backs.
  • A description of the document, its issuer and date, the copy's page count, and acceptable photo identification for the custodian.

How to complete it

  1. Read the packet and confirm document eligibility with the receiving authority. This statement does not replace an agency-issued certified copy of a birth, death or marriage certificate or court record.
  2. Make a complete, unaltered copy and compare it with the original. Complete the description, page count and custodian details in your own PDF app.
  3. Save, check and print the PDF. Do not sign ahead of time; the custodian signs under oath or affirmation before the notary, who completes the jurat.
  4. Follow the packet's attachment instructions. If needed, ask us about a California apostille and confirm any translation or other destination requirements.

Related California forms

These forms are a free convenience, not legal advice. First Choice Mobile Notary & Apostille is not a law firm. Consult an attorney licensed in the relevant state for legal questions.

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